Registration Fee

Please complete your registration on the website. Note that the name and address details used on the booking form will also appear on the invoice.

Please avoid using certain characters they cause a problem with registration eg. Æ ß ø ü 

The fees are given in JPY.

The FULL CONFERENCE FEE includes all listed below.

Registration fee includes congress material, admission to all scientific
sessions and exhibition area, coffee breaks, lunches, opening ceremony,
welcome reception and closing ceremony. 

Student registration fee includes congress material, admission
to all scientific sessions and exhibition area, coffee breaks,
lunches and welcome reception.

Accompanying persons
 fee includes opening ceremony, welcome
reception, closing ceremony and a half day tour of Hiroshima City. 

Early Bird Registration  (paid before 31 December 2017)
Early Registration  (paid before 31 March 2018)
Late Registration   (paid before 31 May 2018)

After 31 May 2018 the On-site Registration (paid on-site)is applied – 
Authors of Papers must pay the fee by 31 May 2018.


CategoryEarly   BirdEarlyLateOn-Site
IIAV and/or ASJ and/or INCE Members65,00070,00078,00084,000
IIAV and/or ASJ and/or INCE Members FULL FEE77,00082,00090,00096,000
Students 40,00045,00050,00057,000
Students FULL FEE52,00057,00062,00069,000
Accompanying Person20,00025,00030,00035,000
Accompanying Person
Extra Paper10,00010,00010,00010,000
Banquet Ticket12,00012,00012,00012,000


(a) IIAV and ASJ membership must be current at time of payment.
(b) Each registration fee entitles presentation of only one
paper; additional presentations are each charged an extra paper fee
of JPY 10,000 
(c) Please bear in mind that paper presentations will be included in
the ICSV25 Scientific Programme and full papers in the Congress
Proceedings ONLY if at least one registration fee per paper is received by the ICSV25 Secretariat before 31 May 2018 (d) Student must email proof of their current student status in English. Payment methods:

Registration for the ICSV25 Congress using the online
procedure must be done before starting the procedure
for the  payment of the registration fee

Please fill in your registration form by clicking “My registration
in the Participant area on the right webpage side after you login. 
After that, you can proceed with the payment following the
procedures described in the page “Payment methods“.Registration Cancellation PolicyRefund Policy
Refund of payment in case of registration cancellation is:
– Cancellation within 45 days after payment: 50% of payment is charged
for the penalty.
– Cancellation after June 1, 2018 will not be proceeded and not be
ICSV25 regrets that refunds will not be given for no-shows.
If a participant is unable to attend the Congress, a substitute is
welcome to attend at no extra charge.
Please advise the Congress Secretariat of full details of a substitute
delegate in writing.

Refund of the registration fees (50%) will only be allowed, should
the Congress be cancelled due to Force Majeure Events
(earthquakes, floods, epidemics, terrorism or civil disorder; etc.).